Pinehurst HOA Meeting Minutes
15 May 2017 7:00 PM
Home of President Parks

In attendence:
Tina Jackson, Parks, Riddle, Choiniere, Kaufman, Winks
Also: Stewart (ACC), Russell (ACC)

CTO 7:03

Member Forum
Stewart: clarification of process for violation reporting
---Biggest/most frequent comment from members: Board is doing nothing
---Consistency is important
---Original CC&Rs were written to emphasize consistency
---Specific case: lot w/bush over sidewalk, but also generally true

Question from Choiniere: what are our powers for backyards?
Stewart: same as front yard. (Article 7.1)

Question from Parks: what do you think should be done about repeat offenders?
Stewart: Early start is key.

---Emphasis on just rough cut, not extensive landscaping

Response from Jackson: way to avoid claims of being picked on is just to be thorough
Response from Parks: concur w/Jackson

Stewart: original board plan was to be reactive, not proactive -- don't be the "gestapo" of the neighborhood
Balance that with need for consistency

Parks: we appreciate Stewart's effort in methodically reporting houses

Choiniere: we all agree, let's establish a schedule/plan
Kaufman: reporters need feedback

Procedure:
1) Report received by manager Jackson from main Board or HOA -> referred to admin team; Jackson confirms reception
 3 +/- 2 day process
2) manager Jackson confirms, sends letter
3) CC&Rs specify two weeks for corrective action; three total weeks from original report until next board action
	--Could be longer if admin team reports delay
	--Who checks for compliance? Mostly board, manager Jackson may notice
	--manager's responsibility is primarily common area
4) If no correction, then second letter
	--includes fine and/or charge for services
	--Needs board approval of action
	--Board has one year from initial letter to take action
	----eliminates need for repeated warnings

Choiniere: we also need to be reasonable, reemphasize Doug's comment about not being the gestapo

Russell: park needs fixing!
Concern that playground's approaching the end of its lifespan
General agreement about need for considering replacement, and improvements
some short-term, some long-term

Russell also recommends looking into artificial turf

END OF OPEN-TO-PUBLIC SECTION

Approval of minutes:
Parks motions to approve, Winks seconds, all aye

Treasurer's report
Total cash ~$202k
Accounts receivable down 50% from last time, which is good.
Total assets: 217818.88

Manager's report made

Bark and gravel: two bids coming this week

How much bark? Enough to cover roots.

Additional bid for maintenance of green spaces, and checking into drainage of park.

Newsletter: wait until park done

Next meeting: 7PM 25 July at Winks

Parks move to adjourn, Kaufman second, all aye
Adjourned 8:29PM